Policy Issuance Tool "PIT" Bar

Once a file is created, the File Management screen will appear. This will also be the landing page for the file once selected from the Files section of the Main page. The main toolbar remains the same as it is on the Main landing page with the noted additions available only when you are in a file.

CPL button

Selecting this button will allow you to issue a CPL for the seller (if available), buyer (if available), or lender.

Select the party to generate the CPL. If there are multiple lenders on the file, the lenders will appear with a number corresponding to which lender they are shown as in the Lender Policy Details at the bottom of the GEN INFO tab. Once selected, a pop-up window will appear, click the "Create" button to get started.

This will launch the CPL setup screen, there are several options available; however, most of the time, you will just click the "Issue" button without making changes. Review the fields below to understand when they should be changed.

CPL Name

This field will auto-populates with the informaiton entered into the File Name field from the GEN INFOtab.

Date Issued

This field will populate once the CPL is issued and will contain the date that the "Issue" button was pressed.

ATGF Agent Name

This field will auto-populate with agency information from the Firm Settings screen.

ATGF Agent Address

This field will auto-populate with agency information from the Firm Settings screen.

Lender Name

This field will auto-populate with agency information from the Lender Details screen.

Combine loans(for same lender)

Check this box if there is more than one loan on the file for this lender. When checked, EPIC will locate the duplicate lenders and combine the two pieces of loan information onto one CPL.

Lender Address

This field will auto-populate with agency information from the Lender Details screen. If necessary, this information can be edited from the CPL window or by pulling up the lender details and updating the CPL address information.

Attention

Enter the name of the party or department that will be receiving the CPL here.

Reference to loan #

This inforamation is pulled directly from the Lender Details section of the GEN INFO tab. If informaiton is missing here, close the CPL window and update the loan information for the lender and re-enter this screen.

Borrower Name(s)

The information in this field is pulled directly from the Purchaser/Borrower name/address of the Commitment Detials section on the GEN INFO tab. If the information is not correct on this screen, it is recommended that you do not edit it here. Close this screen and update the Purchaser/Borrower information using the "Enter/Edit" button. When complete, re-launch the CPL screen.

Borrower Address

This will display the address for the first Purchaser/Borrower listed in EPIC. If this is missing or incorrect, close this screen and update the Purchaser/Borrower information using the "Enter/Edit" button. When complete, re-launch the CPL screen.

Company and Address providing closing services if other than ATGF Agent

This field should never be completed unless another title agent is doing the closing. If this is filled out, it will trigger a manual review and prevent the issuance of the CPL until reviewed and approved by ATGF underwriting staff.

After all of the above options have been reviewed, click "Issue". As long as there are no manual review triggers active on the file, the CPL will issue and open in your browser.

Pre-Approve btton

Clicking this button will check the file for items that require manual review. If there are no manual review items, you file status will change to "Pre-approved".

Commitment

This is the button that you will select when ready to issue a commitment. EPIC will immediately check for required fields as well as manual reviews once the button is clicked and before the pop-up is displayed. If any required fields are identified as empty, EPIC will provide a message advising which fields. The most common are as follows: The "Names match vesting" box is not checked in the Commitment Details section of the GEN INFO tab and the "Verify right of access to and from the land" at the bottom of the POLICY tab.

After all required fields are verified by EPIC, the Commitment screen will open.

Preview New Commitment

Click this button to have EPIC generate a draft commitment to review. Always review the commitment and policy through the preview option before issuing to prevent the need to reissue at a later time due to error corrections.

Issue New Commitment

Clicking this button will issue the commitment for the file. All issued commitments will be listed on this screen. The most recently issued commitment will always appear on the bottom of the list. You will also be able to access the commitment from the DOCS tab under item "1. Policy".

Policies

The Policies button opens a window where all policies to be issued on a file can be previewed as a draft and issues. Unlike the Commitment button, the Policies button will not preform a check for manual reviews just by opening the window. EPIC holds off on this check until a request to issue the policies is initiated.

Best Practices

ATGF recommends to all of our agents to always preview the policies prior to issuing them. This ensures the accuracy of the policies and gives the opportunity to make any last minute corrections. EPIC has a 15-day timer from the date that a policy is issued to regenerate the file to make corrections and then reissue the policies. In most cases, failing to review the draft policy prior to issuance results in errors that are found well outside of the 15-day regeneration period and result in corrective endorsements being issued, or when this is not enough, ATGF underwriting must get involved to assist the agent in resolving the error.